Bylaws of the Rotary Club of Centennial Hills - Las Vegas
Rotary Club Bylaws
Bylaws of the Rotary Club of
Centennial Hills - Las Vegas, Nevada, USA
Article I Definitions
1.
Board: The Board of
Directors of this club.
2.
Director: A member of this
club's Board of Directors.
3.
Member: A member, other than an
honorary member, of this club.
4.
RI: Rotary
International.
5.
Year: The
twelve-month period that begins on 1 July.
Article 2 Board
The governing body of this
club shall be the board consisting of six (6) members of this club, namely, the
president, vice-president, president-elect (or president-nominee, if no
successor has been elected), past president, secretary, and treasurer. The club
will also have up to five (5) policy directors elected in accordance with
article 3, section 1 of these bylaws based on club membership. At 20 members the club will elect 1 Director,
at 40 members – 2 Directors, at 60 members – 3 Directors, at 80 members – 4
Directors and at 100 or more members – 5 Directors. Additional Directors will be elected in
accordance with Article 3, section 1 in the Rotary year following the one in
which the club achieves the membership level to warrant the additional
Director.
Article 3 Election of Directors and Officers
Section 1 – At a regular meeting one month prior to the meeting
for election of officers, the presiding officer shall ask for nominations by
members of the club for president, vice-president, secretary, treasurer and
director (if required). If it is
determined to use a nominating committee, such committee shall be appointed as
the club may determine. The nominations duly made shall be placed on a ballot
in alphabetical order under each office and shall be voted for at the annual
meeting. The candidates for president, vice-president, secretary, and treasurer
and director receiving a majority of the votes shall be declared elected to
their respective offices. The candidate for president elected in such balloting
shall be the president-nominee and serve as a director for the year commencing
on the first day of July next following the election, and shall assume office
as president on 1 July immediately following that year. The president-nominee shall take the title of
president-elect on 1 July in the year prior to taking office as president.
Section 2 – The officers and directors, so elected, together with
the immediate past president shall constitute the board. Within one week after
their election, the directors-elect shall meet and elect some member of the
club to act as sergeant-at-arms.
Section 3 – A vacancy in the board or any office shall be filled
by action of the remaining directors.
Section 4 – A vacancy in the position of any officer-elect or
director-elect shall be filled by action of the remaining directors-elect.
Article 4 Duties of Officers
Section 1 – President. It shall be the duty of the president to preside at
meetings of the club and the board and to perform other duties as ordinarily
pertain to the office of president.
Section 2 – President-elect. It shall be the duty of the president-elect to serve
as a director and to perform such other duties as may be prescribed by the
president or the board.
Section 3 – Vice-President. It shall be the duty of the vice-president to
preside at meetings of the club and the board in the absence of the president
and to perform other duties as ordinarily pertain to the office of
vice-president.
Section 4 – Secretary. It shall be the duty of the secretary to keep
membership records; record attendance at meetings; send out notices of club, board,
and committee meetings; record and preserve the minutes of such meetings;
report as required to RI, including the semiannual reports of membership on 1
January and 1 July of each year, which shall include per capita dues for all
members and prorated dues for active members who have been elected to
membership in the club since the start of the July or January semiannual
reporting period; report changes in membership; provide the monthly attendance
report, which shall be made to the district governor within 15 days of the last
meeting of the month; collect and remit RI official magazine subscriptions; and
perform other duties as usually pertain to the office of secretary.
Section 5 – Treasurer. It shall be the duty of the treasurer to have
custody of all funds, accounting for it to the club annually and at any other
time upon demand by the board, and to perform other duties as pertains to the
office of treasurer. Upon retirement from office, the treasurer shall turn over
to the incoming treasurer or to the president all funds, books of accounts, or
any other club property.
Section 6 – Sergeant-at-Arms. The duties of the sergeant-at-arms shall be such as
are usually prescribed for such office and other duties as may be prescribed by
the president or the board.
Article 5 Meetings
Section 1 – Annual
Meeting. An annual meeting of this
club shall be held before December 31st in each year, at which time the
election of officers and directors to serve for the ensuing year shall take
place.
Section 2 – The
regular weekly meetings of this club shall be held on Wednesday (day) at 07:00
a.m.
Due
notice of any changes in or canceling of the regular meeting shall be given to
all members of the club. All members excepting an honorary member (or member
excused pursuant to the standard Rotary club constitution) in good standing in
this club, on the day of the regular meeting, must be counted as present or
absent, and attendance must be evidenced by the member’s being present for at
least sixty (60) percent of the time devoted to the regular meeting, either at
this club or at any other Rotary club, or as otherwise provided in the standard
Rotary club constitution, article 9, sections 1 and 2.
Section 3 – One-third
of the membership shall constitute a quorum at the annual and regular meetings
of this club.
Section 4 – Regular
meetings of the board shall be held not less than once each month. Special
meetings of the board shall be called by the president, whenever deemed
necessary, or upon the request of two (2) directors, due notice having been
given.
Section 5 – A
majority of the directors shall constitute a quorum of the board.
Article 6 Fees and Dues
Section 1 – The
admission fee shall be $ 100.00 to be paid before the applicant can qualify as
a member, except as provided for in the standard Rotary club constitution, article
11.
Section 2 – The
membership dues shall be $ 600.00 per annum, payable monthly on the first day
of each month, with the understanding that a portion of each payment shall be
applied to each member’s subscription to the RI official magazine.
Article 7 Method of Voting
The business of
this club shall be transacted by viva voce* vote except the election of officers and directors, which shall be by
ballot. The board may determine that a
specific resolution be considered by ballot rather than by viva voce vote. (Note: Viva voce vote is defined as when club
voting is conducted by vocal assent.)
Article 8 Four Avenues of Service
The four Avenues of Service
are the philosophical and practical framework for the work of this Rotary club.
They are Club Service, Vocational Service, Community Service, and International
Service. This club will be active in each of the four Avenues of Service.
Article 9 Committees
Club committees are charged
with carrying out the annual and long-range goals of the club based on the four
Avenues of Service. The president-elect, president, and immediate past
president should work together to ensure continuity of leadership and
succession planning. When feasible, committee members should be appointed to
the same committee for three years to ensure consistency. The president-elect
is responsible for appointing committee
members to fill vacancies,
appointing committee chairs, and conducting planning meetings prior to the
start of the year in office. It is
recommended that the chair have previous experience as a member of the
committee. Standing committees should be appointed as follows:
· Membership
This
committee should develop and implement a comprehensive plan for the
recruitment, retention and training of members.
· Club Public Relations
This committee should develop and
implement plans to provide the public with information about Rotary and to promote the club’s service projects
and activities.
· Club
Administration
This
committee should conduct activities associated with the effective operation of
the club. This shall include but is not
limited to club newsletters, club web site maintenance, club Blog, and other
supporting activities.
· Service Projects
This committee should develop and
implement educational, humanitarian, and vocational projects that address the needs of its community and
communities in other countries.
· The Rotary
Foundation
This committee should develop and implement
plans to support The Rotary Foundation through both financial contributions and program
participation.
· The Advisory Committee
This
committee shall be comprised of the President, President Elect and the Past
President and shall meet monthly to discuss immediate and long term
planning.
Additional ad hoc committees
may be appointed as needed.
(a)
The president shall be ex officio a member of all committees and, as such,
shall have all the privileges of membership thereon.
(b)
Each committee shall transact its business as is delegated to it in these
bylaws and such additional business as may be referred to it by the president
or the board. Except where special authority is given by the board, such
committees shall not take action until a report has been made and approved by
the board.
(c)
Each chair shall be responsible for regular meetings and activities of the
committee, shall supervise and coordinate the work of the committee, and shall
report to the board on all committee activities.
Article 10 Duties of Committees
The duties of all committees
shall be established and reviewed by the president for his or her year. In
declaring the duties of each, the president shall reference to appropriate RI
materials. The service projects committee will consider the Avenues of Vocational
Service, Community Service, and International Service when developing plans for
the year.
Each committee shall have a
specific mandate, clearly defined goals, and action plans established by the
beginning of each year for implementation during the course of the year. It
shall be the primary responsibility of the president-elect to provide the
necessary leadership to prepare a recommendation for club committees, mandates,
goals, and plans for presentation to the board in advance of the commencement
of the year as noted above.
Article 11 Leave of Absence
Upon written application to
the board, setting forth good and sufficient cause, leave of absence may be
granted excusing a member from attending the meetings of the club for a
specified length of time.
Article 12 Finances
Section 1 – Prior
to the beginning of each fiscal year, the board shall prepare a budget of
estimated income and expenditures for the year, which shall stand as the limit
of expenditures for these purposes, unless otherwise ordered by action of the
board. The budget shall be broken into
two separate parts: one in respect of club operations and one in respect of
charitable/service operations.
Section 2 – The
treasurer shall deposit all club funds in a bank, named by the board. The club
funds shall be divided into two separate parts: club operations and service
projects.
Section 3 – All
bills shall be paid by the treasurer or other authorized officer only when
approved by two other officers or directors.
Section 4 – A
thorough review of all financial transactions by a qualified person shall be
made once each year.
Section 5 – Officers
having charge or control of club funds shall give bond as required by the board
for the safe custody of the funds of the club, cost of bond to be borne by the
club.
Section 6 – The
fiscal year of this club shall extend from 1 July to 30 June, and for the
collection of members' dues shall be divided into two (2) semiannual periods
extending from 1 July to 31 December, and from 1 January to 30 June. The
payment of per capita dues and RI official magazine subscriptions shall be made
on 1 July and 1 January of each year on the basis of the membership of the club
on those dates.
Article 13 Method of Electing Members
Section 1 – The
name of a prospective member, proposed by an active member of the club, shall
be submitted to the board in writing, through the club secretary. A
transferring or former member of another club may be proposed to active
membership by the former club. The proposal shall be kept confidential except
as otherwise provided in this procedure.
Section 2 – The
board shall ensure that the proposal meets all the classification and
membership requirements of the standard Rotary club constitution.
Section 3 – The
board shall approve or disapprove the proposal within 30 days of its submission
and shall notify the proposer, through the club secretary, of its
decision.
Section 4 – If
the decision of the board is favorable, the prospective member shall be
informed of the purposes of Rotary and of the privileges and responsibilities
of membership, following which the prospective member shall be requested to
sign the membership proposal form and to permit his or her name and proposed
classification to be published to the club.
Section 5 – If
no written objection to the proposal, stating reasons, is received by the board
from any member (other than honorary) of
Hobie Hellerstein
